2020/12/31 1:42

How to Hire a Bookkeeper

Most recently she was a senior contributor at Forbes covering the intersection of money and technology before joining business.com. Donna has carved out a name for herself in the finance and small business markets, writing hundreds of business articles offering advice, insightful analysis, and groundbreaking coverage. Her areas of focus at business.com include business loans, accounting, and retirement benefits. It may take some background research to find a suitable bookkeeper because, unlike accountants, they are not required to hold a professional certification.

Once you submit the job you want performed, you’ll receive proposals back from freelancers, a price quote, and a turnaround time. They can also offer day-to-day support for small business owners. In fact a good bookkeeper is your partner in keeping things running smoothly within your business. They can take away the day-to-day recording of receipts, invoices and other transactions. If bookkeeping is not handled effectively, receipts and paperwork will pile up. Your company may already have employees who are looking to break into the accounting field and willing to make a lateral move to an entry-level position. Schedule interviews with these individuals to gauge their level of interest in the job.


Experience in cloud accounting software with sound excel knowledge would be a plus. Since the bookkeeper will be dealing with sensitive information, the applicant should be trustworthy, organized, and pay excellent attention to detail. The right hire should be flexible, dependable, and a team player. Additionally, demonstrated problem-solving and decision-making skills and willingness to learn are some of the soft skills that recruiters look for in applicants for this role. If you’re hiring an in-house bookkeeper, your costs include their salary and benefits.

  • This article is for business owners deciding whether they need to hire an accountant or bookkeeper.
  • For day-to-day communication, you can email your team directly, or call them.
  • Failing to disclose substantial liens or personal bankruptcies could be a lawful and non-discriminatory reason when directly related to the job description.
  • Every month, your bookkeeper can help you get an update on your cash flow.
  • As they grow a little more, they might add a few more employees.
  • Bookkeepers record daily transactions in a consistent, easy-to-read way.

If you are thinking of opting for a bookkeeping agency, always check their business registration. That will provide you with basic information like their establishment year, location, etc. which can help you compare that agency with the other ones. As a client, you should always ask a candidate about providing references, as just certificates are not sufficed. For references, always ask for professional and relevant ones, like references of previous agencies or clients that the candidate had worked with.

Signs Its Time To Hire A Bookkeeper

If you’re unsure whether you’re ready to hire a bookkeeper, consider these major benefits and how they can positively affect your work days and business success. At Xendoo, we love our customers and take servicing business owners very seriously. We are transparent, helpful, respectful and we truly care about providing the best service possible. Our customers love the dedicated support they receive and easy access to speak with their bookkeeper or CPA whenever they need. Recording your business’s daily cash flow can take a lot of time.

  • If your business is new and your bookkeeping is minimal, you may be able to do your own bookkeeping with a simple spreadsheet.
  • Because a firm coordinates the work of multiple employees, it’s unlikely you’ll encounter the same service gaps you might expect from a single freelance bookkeeper.
  • Now, the best bookkeepers use accounting software to keep the most accurate records possible.
  • Without a bookkeeper, small businesses often enter inaccurate and incomplete information into QuickBooks.
  • If you’re ready to find a Bookkeeper near you but need a clearer idea of the price, read our handy Bookkeeping price guide.
  • When gaining access to your accounts, we only ever gain a “View Only” access.

Generally, an accountant or owner oversees a bookkeeper’s work. A bookkeeper is not an accountant, nor should they be considered an accountant. As your business grows to include more customers, vendors, and employees, keeping track of your finances on your own becomes more challenging. Bookkeeping is a direct https://www.bookstime.com/ record of all purchases and sales your business conducts, while accounting is a subjective look at what that data means for your business. Hiring a bookkeeper can be one of the most important decisions you make for your small business. For some, the right answer can be to hire a Zinner bookkeeping expert.

Advantages Of Hiring A Bookkeeper

Bookkeepers typically charge $30-50/hour with a monthly minimum retainer that varies by provider. Bookkeeping tasks of the business, and can often be part-time, remote, or freelance positions. Preserve your accounting processes with our built-in software integrations.

  • Get your ecommerce bookkeeping ready to scale with our free checklist.
  • While a general bookkeeper is great for a small business, you may reach a point when you need a bookkeeper with areas of specialization.
  • Discover how A2X can automatically take all of your accounting pain away.
  • You can make invoices and send them to client, accept payments, and even pay your invoices via QuickBooks.
  • Most clients require a customized package to suit their needs.

By maintaining relationships with schools in the area, your business may be able to hire recent graduates who are looking for accounting positions. This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Bench assumes no liability for actions taken in reliance upon the information contained herein. To receive the CB, an individual needs to have two years of on-the-job bookkeeping experience.

Your financial data must be current and accurate so you have the tools you need to make sound business decisions and implement healthy cash flow strategies. This article is for business owners deciding whether they need to hire an accountant or bookkeeper. A professional and well experienced Bookkeeper will handle your day-to-day financial transactions, so you can focus on what’s really important for your business to succeed. It’s never too soon to hire a Bookkeeper or Bookkeeping services for your business, and we’ll help you find the best Bookkeepers on Bark.

As those technological changes ramp up, you’re going to want someone who embraces change and has a continual learning mindset to implement best practices with your books. You want a bookkeeper who’s innovative so that your valuable payroll dollars are spent on the account analysis you need to get accurate and timely financial intelligence. Charlette Beasley is a payroll & HR expert at Fit Small Business. Her experience ranges among small, mid-sized, and large businesses in industries like banking and marketing to manufacturing and nonprofit.

Let Steph’s Books Take Bookkeeping Off Your Hands Forever

Maybe you were ripped off or are afraid you’re going to get ripped off because the person who writes your checks is the same person who reconciles your bank account. Maybe you were doing your own books but no longer have the time. You’ll need to decide ahead of time how much you want to pay your bookkeeper; including this information in your job ad can help you attract more quality applicants. The amount you choose will vary based on your company’s location, the experience you’re requiring, whether they’re contractors or employees, etc. As we’ve covered in this guide, a bookkeeper is highly valuable to a small business and can provide more services than just financial recording and compliance. Often a bookkeeper will specialize in a particular industry, so it pays to ask them about this so that they can add even more value. Make sure that you get the best out of your business by hiring a bookkeeper to help you along your journey.

How to Hire a Bookkeeper

In addition to keeping accurate records, a good bookkeeper will have the experience to be able to review their work and identify mistakes. Depending on your own skills and business style, you’ll want to dive into a candidate’s experience and ensure it matches up with your needs. Keeping track of daily transactions can be made easier by using helpful software such as a simple bookkeeping app like EasyBooks. It’s much simpler to keep an eye on cash flow and helps you keep detailed records in the palm of your hand. BooXkeeping is a nationwide provider of affordable outsourced bookkeeping services to small and medium-sized businesses. Also, note that any bookkeeping professional that you hire should be a reliable and trustworthy candidate. You will entrust this professional with confidential and sensitive financial details of your business.

Looking To Hire A Bookkeeper For Your Business?

The terms are sometimes used interchangeably, and there can be some overlap in what they do, but there are distinct differences. Online bookkeeping solutions use cloud-based software to connect you with a team of bookkeepers who handle your books for you. Automating the majority of the manual work makes it more affordable than a full-service bookkeeping firm. Small businesses that do not deal with a lot of cash will find this a great option.

  • For example, if a company takes out a five-year, $4,000 loan from a bank, its assets will increase by $4,000.
  • If you’re such a business owner, consider hiring a bookkeeper to either handle your books for you, or teach you how to properly record, track, and manage your finances.
  • The cost of hiring a Bookkeeper can vary depending on the size of the business and the experience of the Bookkeeper.
  • Then, as your bookkeeping needs increase, bring someone on staff.
  • It’s an upfront expense, sure, but that expense saves you time and money over the long-term.

In addition, you can also seek your bookkeeper’s opinions when thinking of whether it’s a good idea to invest, expand, or get a loan for the business. Here are some of the reasons why you should hire a bookkeeper for your business. You will also maximize your tax benefits by making sure your expenses and assets are all filed as they should be. The fact is, there’s a cost to keeping your bookkeeping in house. Often, it’s not only a lot of valuable time but other resources (including money!) too.

When a qualified bookkeeper is on the job, financial statements are prepared properly and according to accounting standards—so your accountant can quickly and easily file your taxes. Doing your accounting yourself may be fine when your business is small, but if your business is in growth mode, it may be time to bring in someone to help. You could start by contracting with a bookkeeper who balances the books once a month and a CPA who handles your taxes. Then, as your bookkeeping needs increase, bring someone on staff.

How to Hire a Bookkeeper

A qualified, professional bookkeeper should be able to deliver flawless books on your behalf. Suppose you went all year without preparing monthly financial statements and then handed off your business records to an accountant to file your taxes. They’d have to go back and prepare financial statements retroactively—effectively, doing a bookkeeper’s work. Remote bookkeeping services typically charge a flat monthly fee, based on how much time it will take to complete your books every month. The number of accounts you’ll be tracking—and the frequency of transactions—may affect this. Usually, this means that a bookkeeper tracks the business’ inventory as well, because inventory can be related to outgoing expenses as well as income from the sale of inventory.

Working With A Firm

For construction companies looking to streamline budgeting and expense management processes. For those businesses are just getting started and have less history. Whatever the reason, the simple fact is you’re not getting the financial information and business intelligence you need to make accurate, timely decisions. For example, if you operate in the construction industry, a bookkeeper coming from a restaurant may not be the best choice. This means you need to keep in mind those must-have qualifications for the bookkeeping position. They save you time by handling all the daily financial work for you and allow you to concentrate on the running of your business. The real-time information they collect can help them offer you new insight into your business.

As such, you may want to limit your search to bookkeepers in your area. A trustworthy bookkeeper should have some sort of certification, though legal requirements for bookkeepers aren’t as strict as they are for accountants. Your bookkeeper should be able to show a track record of success, especially among clients in your industry. Bookkeeping is a unique and flexible role that should meet the needs of your business. Don’t jump to hiring a CPA just because it seems like the most traditional approach. Decrease operating expenses and optimize cash flow, as well as identifying trends and problems. Expense management software that helps to simplify and streamline your expenses.

How Do I Choose A Small Business Bank Account?

To attract highly qualified bookkeeper candidates, a well-written description is important. A comprehensive bookkeeper job description includes a summary of the role, a detailed list of duties and responsibilities and the How to Hire a Bookkeeper required and preferred skills for the position. Try posting your bookkeeper job on Indeed to find and attract quality bookkeeper candidates. That’s why it’s important to find a bookkeeper who knows what they’re doing.